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CREATE YOUR NEWSLETTER
Go to COMPONENTS > ACYMAILING > NEWSLETTERS.
Click on NEW to create a new newsletter.
You can now see the Newsletter edition.
Your first default published template has been automatically loaded.
Click on the button template and select another template by clicking on its area.
For the title, type in Newsletter Test 1. You will see that your custom template has already been loaded. Click on Sender Information and enter your email address. This does not need to be the same email address as the email address you have with the hosting company for your website.
However, you will need to have an email address attached to your website and listed in your Joomla Global Configuration page. So if you have not already gotten this special email address, you should do this now.
GoDaddy and most other hosting companies will give you a free email address for your website which you can have set to forward all emails from this email address to the email address you normally use. So click on SAVE to exit the Newsletter – Edit screen and let’s review how to get an email address attached directly to your website.
GETTING AN EMAIL ADDRESS WHICH IS ATTACHED DIRECTLY TO YOUR WEBSITE
Here is how to set up your website attached email address if your website is hosted by GoDaddy.com. Other web hosts use a similar process.
First, go to Godaddy.com and log in with your User Name and Password to reach your Account Manager.
In My Products, click Email.
NOTE: If the Email option does not display in My Products, to use a free email credit, click Free Products, click Email Account List, click Use Credit, select the domain you want to use from the list on the right side of the screen, and then click Continue. The account displays as a new account in the Email Account list.
Check on free email address for your domain name. Then click on Manage Account.
Click Setup Account for the email account you want to use. The Email Control Center displays.
Next use a free credit to set up a email address for yourwebsite.com by clicking on USE CREDIT.
Then select the Domain Name you want the email address associated with from the list on the right.
Check the catch all box if you want all email intended for your website to be directed through this email address.
Note your Password in a secure place for your records.
FORWARDING EMAILS FROM YOUR WEB EMAIL ADDRESS TO YOUR NORMAL EMAIL ADDRESS
If needed, log in to your Account Manager. . In the My Products section, click Email.
In the Email Account list, next to the account you want to edit, click Manage Account.
The Email Control Center displays.
For the plan with the email address you want to edit, click (Show addresses).
In the Address column, click the email address you want to edit.
Click on EDIT EMAIL which is the paper and pencil icon.
Click on the Advanced tab,
In the box marked Send CC To, enter your normal email address or the one you want your web-attached emails forwarded to. Then click OK.
ENTERING YOUR WEB-ATTACHED EMAIL ADDRESS IN TO YOUR WEBSITE JOOMLA CONFIGURATION
Next you will need to make sure you have the correct email settings for Joomla Global Configurations by clicking on SITE > GLOBAL CONFIGURATIONS > SERVER.
In the Mail Setting section, for Mailer, if you click the drop down arrow, you will see that there are three options for sending mail. The default option “PHP Mail Function” has the least problems. We will therefore use this option. In mail from, enter the email address associated with your website. Do not use just any old email address! Under From Name, list your website name. Leave everything else at the default settings :
Then click on SAVE to return to the main Joomla Administrator Screen.
Next go to COMPONENTS > ACYMAILING > CONFIGURATION.
Under Mail Configuration, your should have the same information as in the Joomla Configuration settings. If not, set them as follows:
For Queue Processing, some web hosts have an hourly limit and some have a daily limit. The hourly limit is often 250 to 500 and the daily limit is often 500 to 1000.
Here is the optimal configuration you should use based on the hosting company you are using for your website :
For example, if you are using GoDaddy, you should avoid sending more than 95 in a batch. You should also have a 15 minute delay between each batch you send. And you should set up your email lists so that you never have more than one thousand emails in a given list so that you never send more than one thousand on a given day. If you want to send more than 1000 e-mails you should configure AcyMailing to send 40 e-mails per hour
If your server limitation is 250 e-mails per hour, we recommend you to send 240 e-mails per hour (just so that you will still have few e-mails to handle other processes such as your confirmation e-mails, your password requests) and so you should configure AcyMailing to send 60 e-mails (Maximum number of e-mails per batch) every 15 minutes (your cron frequency AND the minimum delay between two cron tasks).
During the send process, the sending window (the popup) should always stay opened.
If you close it, AcyMailing will finish the current batch and then stop the send process (again, that's not a problem as you will be able to resume it anyway).
As all e-mails are personalised, AcyMailing sends the e-mails one by one, so it may take a some time. Please, do not close the send process popup otherwise the send process will stop (e-mails not sent will still be in the queue, so you will be able to resume it anyway). If AcyMailing stopped the send process, you will be able to resume it by clicking on the Process button on the queue page.
Here is what the Acymailing Configuration Queue should look like with the batch set for 80, 15 minutes between batches and a re-queue delay of one day:
Thus, 80 will be sent at a time every 16 minutes which is roughly 320 emails per hour. If you have a mailing list with 960 email addresses, the entire list will be sent in 3 hours. However, if you accidentally send it to a set of lists whose total exceeds 1000, Acymailing (and Godaddy) will interrupt the process after the first 1000 and then Acymailing will automatically requeue the remaining emails after a 22 hour delay (at which time GoDaddy will give you another 1000 you can send).
Under the Configuration > Subscription Tab, make sure you enter your website’s email address to receive all Notifications (some folks use different email addresses to separate different kinds of notifications).
Under the Interfaces tab, for Editor, click on Joomla FCK ad for footer select No for the brand display. Remember to click on APPLY after every change.
Now that all the email settings are done, we can go back to our newsletter and try sending a Test Newsletter out to our Test list:
Click on Newsletters, select the Newsletter Test 1 and open it.
Write a subject and the content of your e-mail the way you want.
You can include pictures, text, links...
ASSIGNING YOUR NEWSLETTER TO AN EMAIL LIST
We have finished writing our newsletter and now we want to send it. AcyMailing handles multiple lists of users and the same Newsletter can be sent to several lists at the same time (AcyMailing will handle the duplicates). So first, you have to select the receivers of your Newsletter.
On the right side of the Newsletter edition, you can see a Lists tab.
In this tab you will see all your lists, and you can select if you want the subscribers of each list to receive your Newsletter or not.
In this example, only the subscribers of the list New versions & Security updates will receive the Newsletter.
You can safely select several lists since none of your users will receive twice the same Newsletter even if they are subscribed to several lists.
Under the LISTS tab, move the Test List button to YES.
Then click on APPLY, then Preview/Send at the top of the page.
Click on the button Preview / Send to save your Newsletter and access the preview page.
SENDING YOURSELF TEST EMAILS TO A VARIETY OF EMAIL PROCESSES
Sometimes, you can send a newsletter to yourself, but not to others. So first, click on SEND A TEST to see if you can send the newsletter to yourself.
In the upper left of the preview window, you will see "Send a test" section with your email address in the window (see image below). All you need to do is click the "Send a test" button. AcyMailing will instantly send this newsletter to your email address. Check your email. Your newsletter should be in your inbox.
This email address comes from your Joomla user data. If you want to change this address, you will need to go to the "User Manager" under "site" at the very top. You will see all the registered users and administrators for your site. Click your name and change your email in the edit window. Be sure to save your work.
So far so good. We will check this email in a minute. But while we are here, let’s also click on SEND in the upper right corner of the page.
Then click on SEND.
All emails were sent. But that does not guarantee that they were all received. We should next open all 6 emails up and verify that they were properly received and that all the links are working properly. Keep in mind that it may take a few minutes for the emails to work their way through the system. This is especially true if your email has a lot of images (which may not go through at all).
Note that the underlining in the header slogan was lost. But the rest of the E Newsletter is pretty close to the original.
Yahoo also requires that the reader click on SHOW IMAGES. Then here is how it looks on Yahoo:
Obviously, we need to come up with a different plan for the blue line under the slogan before we send this out to a real group.
One of our final tasks is to create the same or a similar newsletter on a Joomla webpage so that we can link that page to the newsletter we are sending out.
CREATE YOUR NEWSLETTER AS A WEBPAGE:
The good news is that creating a Joomla article for your E Newletter is much easier than actually writing the newsletter. Just go to COMPONENTS > ACYMAILING > NEWSLETTER and open your newsletter. Then click on SOURCE in the upper right corner and copy the entire HTML code.
Next close the Newsletter and go to CONTENT > ARTICLES > NEW and again click on SOURCE to open up the HTML version of the blank article. Then click on PASTE.
Name the article Community Newsletter Spring 2011, assign it a section and a category and click APPLY to view the result. There is your newsletter as a webpage. SAVE the article. Wow was that easy!
Of course, you will also want to have a link to your newsletters. Ideally this will be in a Category called Newsletters in a Section called News. So go to CONTENT > Category Manager and click on NEW. For the Title, type Newsletters. Then use the drop down arrow to put this category in the News Section. Then click on SAVE.
You should also go back to your Newsletter article and change that section and category to News > Newsletters.
Next, go to MENUS > Main Menu and create a new Menu Item called Newsletters. Click NEW > ARTICLES > CATEGORY LIST and label the menu item Newsletters. Attach this menu item to the Newsletter category and click on SAVE. Then click Preview to see if the article appears and to capture the link to this webpage.
Here is what the Newsletter looks like as a webpage:
Note that your readers can click on the small EMAIL icon in the upper right corner and email this page to up to 4 email addresses.
Your readers can also print out this page or create a PDF of the page to send as an attachment to their friends (WARNING: JOOMLA DOES NOT DO A VERY GOOD JOB OF CONVERTING ARTICLES TO PDF’’s. So if you want a PDF of your newsletters, you are better off creating them as Word documents or Publisher documents and then converting them to PDFs). .
Your readers can also simply copy the URL from their browser and send an email to as many friends as they want encouraging them to visit this webpage and read this article. This is probably the best of all options because this way they can also write a brief note explaining why it is worth their friends taking the time to read your newsletter.
Here is the URL for our Community Newsletter: